This document can be downloaded for future reference.


DATA-USE POLICY OF EAN

(Vers. 1g – 2014-01-06)

The EAN (European Aeroallergen Network) is administered by the Research Group Aerobiology and Pollen information based at the Medical University of Vienna (MUW). Due to continued expansion of the EAN it is felt that the terms and conditions of using the database should be updated and clarified in order to avoid confusion and prevent misunderstandings amongst members of EAN and in the public.


Members of EAN have the opportunity to access data from other stations and to follow the development of pollen seasons in different areas. This can be used for bona fide academic research, e.g. comparing characteristics and trends of pollen seasons, and for calibrating their own models and pollen forecasts. Moreover, EAN offers the possibility of a free backup of datasets.


Data providers (source of pollen data) hold the full copyright of their data. Data is protected by personal user ID and password. In order to prevent abuse of the database, EAN members must also agree to the rules governing the use of the data.


Data providers shall have full read access to the entire database for internal purposes unless the owner withdraws permission for specific users. Whenever someone makes use of these data for publications (including audio, visual and digital presentations) it is mandatory to ask the data provider for permission, adhere to any conditions placed on the use of the data and offer acknowledgement or co‐authorship.


In addition, it is understood that data from other colleagues must never be handed out to third parties or sold. If members of EAN receive such requests from third parties they should pass the request to MUW. Detection or suspicion of misuse will result in immediate deactivation of the account.


Every time someone accesses the database the action is logged, this is independent of whether it came via the web interface or e-mail. The username, action, URL of the host, time and date, mode of access, stations, and Pollen types/period of request is logged. This allows for the identification and tracking of suspicious activities.


Apart from cases where EAN members have explicitly stated that their data should not be made available to others, MUW has permission to act as an intermediary for supplying data to third parties. This includes pharmaceutical companies for studies and scientific organizations (e.g. phenologists, climate research units, etc.) for academic research. Nevertheless, MUW is not allowed to pass on data without consent of the data provider. When appropriate, MUW will attempt to acquire a fee for providing data. The majority of any income will go to the data providers, but a small percentage will be taken for the administration and continuation of the database.


In order to facilitate negotiations between data providers and potential clients, MUW has authorization to access data so that it can be assessed for suitability. Once the stations to be included in a given trial have been selected, the data providers will be contacted. No data will be conveyed to the client without a signed contract from the data provider. Data providers will receive the contract and payment conditions before the start of the trial. After that, the data provider will have two weeks to agree to the conditions and sign the contract. If the contract is not signed during this time then the station will not be included in the trial.


It should be stressed that stations will not be included in a trial without a written contract.


On behalf of EAN (in alphabetical order)

Mag. Dr. Katharina Bastl
Uwe E. Berger MBA
Ass.Prof. Dr. Siegfried Jaeger Ass.
Mag. Max Kmenta


This document can be downloaded for future reference.